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Updating Your Workplace Health and Safety Policy for 2020

Updating Your Workplace Health and Safety Policy in 2020

Your organisation’s on-site health and safety risks are ever-changing. Indeed, something as simple as getting new equipment or making changes to an operational procedure could drastically alter the hazards present in your workplace—placing your employees at an increased risk of suffering from occupational ill-health or injuries. With this in mind, it’s crucial to routinely update your organisation’s health and safety policy. That way, you can ensure your workplace health and safety measures will be able to adequately protect employees and help prevent a costly on-site disaster—even as your risks change.

Consider the following guidance when updating your workplace health and safety policy:

· Consult your employees. Since your employees are directly impacted by workplace health and safety procedures, it’s crucial to consult them when updating your policy. Employees are more likely to understand why procedures are put in place and follow them if they have been involved in developing health and safety practices in their workplace. In fact, the HSE confirms that workplaces where employees assist in decisions about organisational health and safety experience lower accident rates, better control of on-site risks and a more positive work climate.

· Identify a competent person. The HSE requires you to get help from a ‘competent person’ to ensure your organisation maintains compliance with health and safety laws. A competent person is someone who has sufficient experience or knowledge that allows them to assist you in addressing workplace health and safety concerns. The level of competence required will depend on your organisation’s unique characteristics (eg size, industry and on-site hazards). You can delegate a competent person from within your organisation or seek external help from a qualified health and safety professional. Either way, your competent person will be able to provide valuable guidance as you update your workplace health and safety policy.

· Review your risk assessment. In addition to identifying a competent person, you have a legal duty to assess your employees’ workplace health and safety risks and implement effective controls through a risk assessment. Specifically, you must conduct a written risk assessment if you employ five or more workers. The information in your risk assessment will allow you to tailor your workplace health and safety policy to address your organisation’s unique needs. Whenever you make routine updates to your risk assessment, your health and safety policy should follow suit.

As you update your workplace health and safety policy, it’s important to ensure your organisation also possesses adequate insurance to protect against on-site risks. Contact Inspire Insurance Services today to discuss cover solutions.


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